eGP System

TERMS OF REFERENCE FOR BOARD EFFECTIVENESS AND DYNAMICS

The Tobacco Industry and Marketing Board (TIMB) is a statutory body established in terms of the Tobacco Industry and Marketing Act [Chapter 18:20], mandated to regulate the production and marketing of tobacco in Zimbabwe. In line with good corporate governance practice and the requirements of the Public Entities Corporate Governance Act [Chapter 10:31], TIMB has constituted a Management Integrity Committee (MIC) whose mandate includes promoting a culture of honesty, integrity and accountability, and strengthening the organisation's capacity to prevent, detect, investigate and respond to fraud and other integrity violations.

Fraud and corruption risks continue to evolve in complexity, driven by factors such as collusion, weak internal controls, advances in technology and economic pressures. It is therefore critical that members of the MIC are equipped with up-to-date knowledge, skills and practical tools to effectively discharge their oversight responsibilities in relation to fraud risk management. TIMB therefore seeks to engage a suitably qualified and experienced consultant (individual or firm) to design and deliver a structured training programme on fraud management for members of the MIC.

SCOPE:

The consultant shall be responsible for the following:

1. Conduct a brief pre-training needs assessment (through document review and/or consultation with the Internal Audit and Risk function) to align content with TIMB's specific fraud risk profile;
2. Design a comprehensive training curriculum, methodology and materials (manuals, presentations, case studies and handouts) on fraud management, tailored to the mandate of the MIC;
3. Facilitate the training workshop for MIC members;
4. Incorporate practical, interactive methods including case studies, group work and simulations relevant to the tobacco/agricultural regulatory sector;
5. Conduct a pre- and post-training assessment to measure knowledge gain;
6. Provide a post-training report with findings, participant evaluation results and recommendations for strengthening TIMB's fraud risk management framework;
7. Where requested, provide guidance on the review or enhancement of TIMB's Fraud Policy, Whistleblowing Policy and related standard operating procedures.

TRAINING LOGISTICS AND CLIENT SUPPORT

The consultant is expected to propose a participatory and practical training methodology, which may include facilitated presentations, group discussions, case studies, scenario-based exercises, role plays and open forums for Q&A. The consultant shall submit a detailed training methodology and work plan as part of the technical proposal, for review and approval by TIMB prior to commencement.

QUALIFICATIONS AND EXPERIENCE OF THE CONSULTING FIRM

The ideal consultant or consulting firm should demonstrate the following qualifications and experience:

Academic and Professional Qualifications

• Relevant academic qualifications: A relevant degree in Accounting, Auditing, Law, Risk Management, Criminology, Forensic Accounting or a related field; a professional qualification (e.g. CFE, CIA, ACCA, CA) and/or forensic/fraud examination certification will be an added advantage;

Professional Experience and Facilitation Capability

• A minimum of five (5) years' relevant experience in fraud risk management, forensic investigations, internal audit or corporate governance training;
• Demonstrable experience designing and facilitating fraud management or anti-corruption training for boards, board committees or senior management, preferably within the public sector or parastatals in Zimbabwe;
• Sound knowledge of the Zimbabwean legal and regulatory framework relevant to fraud, corruption and whistleblowing (e.g. the Prevention of Corruption Act, the Public Entities Corporate Governance Act, and related legislation);
• Strong facilitation, communication and report-writing skills;
• Good standing with no conflict of interest in relation to TIMB or its officials.

TECHNICAL PROPOSAL

• Three (3) references in similar assignments, together with names and contact details of referees.
• Attach detailed CVs of professionals.
• Clear understanding of the assignment.

FINANCIAL PROPOSAL

• Provide a clear breakdown of the financial proposal including all chargeable taxes, terms of payment and the total quote for the assignment. Bidders should note that accommodation and transport will be catered for by TIMB and should therefore not be included in the financial proposal. The quotation should clearly state all other costs included in the bid.

CONFIDENTIALITY AND DATA PROTECTION

The consultant must adhere to Cyber & Data Protection Act Chapter [12:07] and general expectations on confidentiality