eGP System

Preparation of Bids

You are requested to bid for the supply of the goods specified in the Statement of Requirements below, by completing and returning the following documentation:

1. the Bid Submission Sheet in this Part;
2. the Statement of Requirements in Part 2;
3. a copy of every document necessary to demonstrate eligibility in terms of section 28 (1) of the Regulations;
4. Supplier Registration number and proof showing that you are registered with the Procurement Regulatory Authority in the relevant category
5. A bid securing declaration. 4717FULLY COMPLETED, WAITING FOR THE DISTRIBUTION LIST FROM PROVINCESday of paymentalified.
6. The bidder must submit the following;

1. Comprehensive Company Profile
2. A copy of CR 14 (List of Directors),
3. Copy of CR6 (Company Address)
4. Copy of Certificate of Incorporation
5. Copy of a valid tax clearance (Current ITF 263)
6. Proof of Registration with the Procurement Regulatory Authority of Zimbabwe (PRAZ) in the relevant category
7. Valid NSSA certificate
8. At least three traceable trade referrals from previous sales/ customers in the relevant category, in the form of;

5. Trade reference letters, which are not more than 12 months (1) year old. The letter should be on the company’s letterhead and signed/stamped

1. All bidders MUST declare their conflict/non – conflict of interest position with regard to this procurement.
10. Bid Validity of 30 days from tender closing date should be stated.
11. Delivery period – should not be more than 7days DDP.
50. Payment terms. Bidder shall in writing declare that payment is strictly within 30 days after full delivery and acceptance by the Procuring entity.
1000. Bidder shall confirm in writing to the warranty condition of 2 years, failure shall lead to disqualification.

You are advised to carefully read the complete Bidding Document, as well as the General Conditions of Contract which are available on the Authority’s website, before preparing your Bid.  The standard forms in this document may be retyped for completion but the Bidder is responsible for their accurate